How to Manage and Control Production in China with China sourcing agent

Production control is another step which is often overlooked. Once you have placed your order and transferred initial payment it can be too easy to sit back and wait for the Chinese factory to contact you when production has been completed.

Don’t do this! Factories will always be late, they will lose your order, forget important details, overlook information in your specifications or forget about you altogether. It is essential that you continually follow up on orders to ensure they are on track.

Table of Contents

Communication in China

Communication with the factory is a topic for another article, however you must always keep in mind that English is a second language for your manufacturer, they often can read and write English better than they can speak, and can speak better than they can listen and understand.

Chinese learn by rote, that is they learn a word or phrase by repeating it over and over again.

This would be fine if your teacher had ever spoken to a native English speaker before! Keep your communication simple, use email or messenger software whenever possible and follow up with a call to ensure it is received or to imply the importance of what was said.

Confirm the contents of communication has been understood, Chinese will often change the subject or ignore topics they do not understand – you must repeat or find a way to make yourself understood whilst remaining calm and understanding.

Sales staff in factories are often hired because they can speak English but that doesn’t mean they understand complex legal or production terms.

Almost always, staff are very young and with little experience as the factory will keep labour costs down.

Communication often breaks down because of language difficulties particularly when buyers do not understand the limitations of the people they are talking to.

Example, a client of ChinaFind previously handled all his own sourcing and when he began sourcing from China he found a number of China manufacturers gave limited replies or stopped communicating at all.

After coming to us we quickly discovered that the manufacturers he was talking to simply did not understand what he was talking about, particularly when it came to legal topics.

Other tips to control production in China include: